The businesses must file the W-2 and W-3 forms with the Social Security Administration at the end of each calendar year. The Form W-2 is a wage and Tax statement sent to every employee by the employer and the IRS at the end of the year. Form W-3 is the tax form employers mainly use to file employee income to the IRS and Social Security Administration. However, employers can also print W-2 and W-3 Forms in QuickBooks and send their copies to the employees. 

To gather more details about the filing and printing of these forms, read this post thoroughly. Thus, it will help you file state and federal taxes with the IRS smoothly without any issues. 

Didn’t have any proper guidance to print W-2 and W-3 forms in QuickBooks and need quick assistance? Ring us at +1-833-460-2030 and have a conversation with our professionals to receive the best guidance within the shortest time applicable. 

Print Your W-2 and W-3 Forms in QuickBooks Applying These Simple Steps

Printing your W-2 form in QuickBooks is important when you have to send copies to your employees to maintain your records. Conversely, a W-3 form in QuickBooks is required to send to the accountants. Furthermore, review the procedure below to print your W-2 and W-3 forms in QuickBooks. 

Stage 1: Purchase the W-2 Paper (If Possible)- 

For instance, if your employee has lost or doesn’t have the original W-2 form or requires a copy, you can print it on plain paper and move to the next step. Conversely, if you print from QuickBooks and want to mail official copies to the employees, you must get the W-2 paper. For this, you must perform the instructions outlined below.

1. Reach the QuickBooks Checks & Supplies page using your preferred web browser.
2. After this, navigate to the Tax Products option and hit Blank W-2 kits. 
3. Furthermore, act according to the instructions on the screen to wind up the order.
   • For the users of QuickBooks Online Payroll or QuickBooks Desktop Payroll Enhanced or Standard, you must need at least 3-4 parts of perforated paper. 
   • Meanwhile, you require four parts of perforated paper for the QuickBooks Desktop Payroll Assistant. 

Read More- How To Reprint W2 Forms In QuickBooks Desktop & Online?

Stage 2: Commence With the Printing of W-2s and W-3 Forms 

To begin the process, you must pick the product according to your preference to print your W-2s and W-3 forms.

Print W-2 and W-3 forms in QuickBooks Online Payroll.

The users can easily print their W-2 forms in QuickBooks on or after the dates below. 

• In case your automated taxes and forms settings are disabled, then you can print on or after Jan 1. 
• If your automated taxes and forms settings are enabled, you can print on or after Jan 15. 

Steps to Print Current Year or 1 Year Earlier 

1. Begin the process by choosing the Taxes option followed by Payroll Tax.
2. After that, browse to the Filings option > Resources > W-2s. 
3. You must thoroughly read the list of employees selected for the printed copy.
   • The users must know that the W-2 form isn’t printed for the employees, which goes with the paperless option. In that case, they can print the form via QuickBooks Workforce if it is mandatory. 
4. If your automated taxes and forms settings are disabled, you must go through your Form W-2 print setting option. After this, opt for the Change Setting option to change the paper type if required. 
5. Thereon, hit the View or Manage option on the copy that you require
   • W-3 Summary Transmittal of Wage and Tax Statements.
   • W-2, Copies A & D (employer)
   • W-2, Copies B, C & 2 (employer)
6. Afterwards, choose the highlighted View and Print options and then pick the Print icon from the Adobe Reader toolbar, followed by the Print option. 

Note:- For instance, if you are printing the W-2 or W-3 form again if your employee has lost the form, you must include REISSUED STATEMENT on the top. Moreover, you also have to add a copy of the W-2 instructions along with it. 

Steps for Printing the Forms For Prior Years

1. Choose the Taxes > Payroll Tax > Filings > Resources > Archived forms and filings option to print the prior years’ forms.
2. After this, you must pick the date range according to your preference. Otherwise, you can also search for the forms you require directly.
3. Thereon hit the View on the W-2 or W-3 form you wish to print and then move further.
4. To accomplish the process, tap the Print icon from the Reader toolbar and click the Print option again. 

Print W-2 and W-3 forms in QuickBooks Desktop Payroll Assisted

The employers can print their W-2 forms in QuickBooks Desktop Payroll Assisted at the start of Jan 10. However, if you opt for Intuit Print, you are only required to print the W-2 form when the employee has lost or didn’t obtain the original copy. 

1. To start, choose the Employees menu and click Payroll Center > File Forms tab > View/Print Forms & W-2s. 
2. You must include the Payroll PIN accurately in the search column and hit the OK button.
3. Now, tap the W-2s tab, pick the year, and then choose all or individual employees according to your requirements. 
4. Afterwards, choose the Open/Save Selected button and choose the valid reason for printing the W-2s form.
5. Finally, click on the File menu on the Adobe Reader and hit the Print option. 

Print W-2 and W-3 forms in QuickBooks Desktop Payroll Enhanced and Standard.

The users can print their W-2s form on or after Jan 1. Use the steps below to print the QuickBooks Desktop Payroll Enhanced and Standard Edition forms.

1. Before proceeding further, confirm that you have updated QuickBooks and the QB payroll tax table to the recently launched version.
2. Afterwards, go to the Employee drop-down menu and pick the Payroll Tax Forms & W-2s > Process Payroll Forms.
3. In the next step, browse to the File Forms tab and choose the Annual Form W-2/W-3 – Wage and Tax Statement/Transmittal. 
4. You must navigate to the Create Form option and pick all or individual employees to file. 
5. The users have to mention the year appropriately and hit the OK button.
6. Following this, click All or Individual Employees to print and go with the Review/Edit option to go through every W-2 form. Every W-2 form that is reviewed shows the checkmark in the Reviewed column. 
7. Once everything is okay, opt for the Submit Form button and go through the steps to print and file the forms. 

Here’s How to file your W-2 and W-3 forms in QuickBooks Desktop

Before filing your W-2 and W-3 forms in QuickBooks Desktop Payroll Enhanced, ensure you have the following.

1. The users must have an active and valid QuickBooks Desktop Payroll Enhanced Account. 
2. Moreover, you must also have the correct Federal Employer Identification Number (EIN).
3. You require a W-2 paper to print the form. Alternatively, you may also use blank 3-part or 4-part perforated paper.
4. Apart from this, it also requires your valid phone number and email address associated with QuickBooks. 

Procedure to file the W-2 and W-3 Forms 

1. To begin the process, you must set up your tax filing method. For this, choose the Payroll Tax Forms and W-2s followed by the Process Payroll Forms option. 
2. After this, navigate to the Other Activities list and pick the Manage Filing Methods.
3. Thereon, go with the Filing Methods, opt for Federal Form W-2/W-3, and hit the Edit button.
4. You must pick the appropriate filing method, e-file, or print and mail option. Then, hit the Finish button to end the process. 

Note: The users don’t have to enroll with the Social Security Administration to e-file the W-2 and W-3 forms. 

1. To file the W-2 form, browse the Employees menu and opt for the Payroll Tax Forms and W-2s. 
2. After this, choose the Process Payroll Forms option and hit the Annual Form W-2/W-3 Wage and Tax Statement Transmittal, followed by the Create Form option. 
3. Thereon, you must pick whether you wish to file the taxes for all or only one specific employee. 
4. From the Select Employees for W-2/W-3 window, select to review and edit every employee form thoroughly. 
5. Consequently, you will see a window displaying the list of employees with W-2 forms that were reviewed and printed. 
6. Following this, hit the Next button to review every part of the W-2 and the W-3 form. 
7. You must click the Check For Errors tab, redirecting you to the form section needing repair. Herein, you are supposed to resolve all the issues before e-filing.
8. Furthermore, go with the Submit to Print or E-file the form option. 
9. Later on, for printing and mailing the form., choose the Print option. The users can also print the form in PDF format by choosing the Print PDF option. 

Read More- How To Fix PDF And Print Problems In QuickBooks Desktop?

Steps to File the W-2s Forms Electronically 

To file the W-2 form electronically, pick any of the products listed below. 

QuickBooks Online Payroll Users 

The users must perform the following steps to e-file the W-2 form electronically. 

Stage 1: E-Filing Of Your W-2s Form 

• To start the process, you must log in to your QuickBooks Online account. 
• After this, choose the Taxes option > Payroll Tax > Filings option. 
• Thereon, from the W-2 copies A & D (Employer) section, opt for the File menu. 
• You must tap the Annual Forms option followed by W-2 Copies A & D (Employer) and the Continue option. 
• Now, if asked, you must tell whether one or more employees are active participants in a retirement plan throughout the tax year. 
• From the Employer Copies: Form W2 page, hit the View button to launch the Acrobat Reader. 
• The users must review and print Copy D (Employer’s Copy) for your records.
• Furthermore, tap the Submit to Authorize Us for filing copy A of Form W-2 electronically. 

After processing the W-2 form, you will get an email telling you the filing is done successfully. However, the users can verify the filing status from the Status page using the following steps.

1. Initially, go to the Taxes menu and hit the Payroll Tax button. 
2. Afterwards, choose the Payroll Forms or Filings option and tap the W-2 form. 

Stage 2: Get Your W-2s Forms Printed and Send them to Your Employees

Users must print their W-2 forms using the above procedure and then send them to their employees. 

Filing Of Your State W-2 Forms

Users accessing the QuickBooks Online Payroll Core, Premium, or Elite automatically file their state W-2 forms with the Federal W-2. On the other side, follow the steps below while filing the state W-2 form in the QuickBooks Desktop Payroll Enhanced edition. 

First Step- Generate Your W-2 Form To Send To your State 

Go through the following instructions to prepare the file you will send to the state. 

1. Firstly, move to the Employees menu > Payroll Tax Forms & W-2s > Create State W-2 E-File option. 
2. After this, you must hit the Continue button twice and choose the state where you live, followed by the Get QuickBooks Data option. 
3. Thereon, tap the OK button to resolve errors or include missing details. 
4. Subsequently, click the Add-Ins tab to search for the QuickBooks Payroll State W-2 drop-down menu. Later on, opt for the Start Interview option. 
5. Confirm that the checkbox “I understand that I must review my data and answer the following questions” and hit the Next button.
6. The users must write down the file name and location and move further.
7. Following this, you must provide all the answers to the questions in the interview and thoroughly review any auto-populated info. 
8. Furthermore, tap the Next button until you reach the End of Interview section.
9. Later, opt for the Create W-2 File > OK and click Yes to save the Excel workbook for your records. 

Second Step:- Visit Your State Agency Website 

To visit the State Agency Website, launch your preferred web browser and access the state agency website. However, check out the Payroll Tax Compliance Links if you need assistance getting your state agency website. 

Third Step:- Uploading Of Your State W-2 Form 

Once you review the state agency website, go through the following steps to upload your file. 

To upload the form in Georgia, North Carolina, North Dakota, Utah, Virginia Or Wisconsin 

1. First of all, open the QuickBooks application and then navigate to the Employees menu > Payroll Tax Forms & W-2s > Process Payroll Forms. 
2. After that, move to the File Forms section and pick your state worksheet.
3. You must go through the Select Filing Period year and change if you wish to do so.
4. Thereon, hit the OK button and complete the W-2 worksheet. 
5. Later on, tap on the Check For Errors option to ensure everything is correct before you file the form.
6. Once you are all set, click on the E-file and add your email address and phone number.
7. Conclude the entire process by hitting the Submit button. 

For the users staying in California, Lowa, or New York

The users won’t have to file a separate state W-2 form as it is already added to the Federal W-2 file. 

For the users staying in Alaska, Florida, New Hampshire, Texas, Washington, or Wyoming 

The people don’t have to file any state W-2s form, as the state doesn’t include any withholding taxes. 

Read Here- Print Form 1099 and 1096 in QuickBooks Desktop & Online

When is the Best time to File the Form W-3 in QuickBooks?

The best time for filing the W-3 form entirely depends on how you have filed the W-2s Form with the Social Security Administration (SSA). 

1. In case you have already mailed the W-2 copy A to the SSA, the users have to file the Form W-3 with a copy of the W-2 form. Thereon, the users must fill out the “Get a report that shows my W-3 info” form to obtain the complete details of Form W-3. 
2. Conversely, if QuickBooks already filed your W-2 form, you won’t have to file the W-3 form. 

Drawing to a Conclusion!!

Through this guide’s help, the users can now easily print W-2 and W-3 forms in QuickBooks without encountering any issues. However, if you find any difficulty doing the same, you can get help from our professionals at +1-833-460-2030 and resolve your issue. 

IRS Form 941 is an employer’s quarterly tax return to be filed by employers or business owners who pay wages to an employee. The employers must file QuickBooks form 941 to report the federal income tax withheld, Medicare tax, and social security number from each employee’s salary. Moreover, the main motive for creating the form is to compute the employer’s social security and other additional taxes withheld. Continue reading this post, to learn how to file Form 941 with the IRS and reduce the burden of filing taxes manually. 

Do you want to gather more details about the QuickBooks Form 941 and need instant help? Call us at +1-833-460-2030 and consult with our professionals to get all answers to your queries quickly. 

How Does QuickBooks Populate Form 941?- Briefly Explained 

In this blog section, we have explained how QuickBooks populates Form 941.  The employers must file form 941 by the last day of the month following the quarter’s end. 

For the Quarter	Form 941 is Due
1st Jan to Mar 31	Apr 30
Apr 1st to 30 June	July 31
1st July to Sept 30	Oct 31
Oct 1st to Dec 31	Jan 31

Note:- If the due date to file the 941 Form falls on Saturday, Sunday, or a legal holiday, you may file the return on the next working day. 

Read More- Latest QuickBooks Payroll Tax Table Update Tips

A. Lines Seen On Page 1:- 

Herein, we have explained all the details required on Page 1. 

Company Details:- 

Review the following steps to verify/update your employer’s name and address in QuickBooks. 

For the QuickBooks Online Payroll 

1. To commence with, move to the Settings icon and tap on the Payroll Settings.
2. After this, choose the Edit menu beside the General Tax option.
3. You must update your Filing Name and Address in the respective text field. 
4. Finally, hit the Save button and click Done to speed up the process. 

For the QuickBooks Desktop Payroll

1. Start the process by accessing the Company option followed by My Company.
2. Afterwards, click the Edit icon and browse to the Contact Information and Legal Information tabs to make the relevant changes. 
3. Once you have made the changes, hit the OK button. Note:- You have to establish a new form if you have changed your company file address. 

Line 1:- Number Of Employees:- 

Herein, you have to list the employees having a pay period from the date of Mar 12 (for Q1), June 12 (Q2), Sept 12 )for Q3), or Dec 12 (For Q4). 

Line 2: Wages, Tips, and Other Compensation:- 

The QuickBooks application will automatically compute the total wages, tips, bonuses, and other pay linked to federal income tax and paid to employees throughout the reporting year. However, it won’t add the wages earned in the reporting year and paid in the following year. 

Line 3: Income Tax Withheld:- 

Herein, the QuickBooks will add the total amount of the Federal Withholding given on the paychecks for the quarter. 

QuickBooks Online Payroll

1. To compute the income tax, move to Reports and look for the Payroll Detail report. 
2. After this, pick any quarter beside the Date Range section and hit the Apply button. 
3. You must go through the FIT Amount and tally the numbers. 

QuickBooks Desktop Payroll

1. The users have to run a Payroll Summary report for the quarter. Then, verify that the total amount of Federal Withholding must be equal to line 3. 
2. However, if you have Basic, Standard, or Enhanced Payroll, you must include a liability adjustment for that employee. After this, the adjustment amount will be given to the employee. 

Line 4: Wages Not Subject:- 

This box is not available for QuickBooks users. 

Line 5a: Taxable Social Security Wages:- 

According to the American Rescue Plan Act, any leave that is taken after Mar 31, 2021, will be seen in Line 5a. 

QuickBooks Online Payroll

1. To commence with, choose the Reports option and click Payroll Details report.
2. You have to pick a quarter and then hit the Apply button. 
3. Beneath the Total column, see the Wage Totals and then deduct the tips total. Then, ensure that the result must tally’s with column 1 in Line 5a. 

QuickBooks Desktop Payroll

1. Firstly, choose the Report option > Employee & Payroll > Payroll Summary > Customize Report > Display tab.
2. After this, opt for the Last Calendar Quarter and then hit the Total Only. Later on, ensure you have unmarked the Hours and Rates checkboxes. 
3. Thereon, click the Filters tab and then pick the Selected Payroll Items in the Payroll Item drop-down list. 
4. Now, choose Federal Withholding, Medicare Company, Medicare Employee, Social Security Company, and Social Security Employee. Then, clear if any item has already been chosen and hit the OK button. 
5. Afterwards, to return to the Payroll Summary Report, hit the OK button.
6. In the next step, double-tap on the “Social Security Employee Total” amount to see the Transactions By Payroll Item report. 

Line 5a(i) Qualified Sick Leave Wages:- 

You have to use this column only if you paid an employee for the Qualified Sick or Family Leave, taken after Mar 31, 2020, and before Apr 1, 2021. Moreover, the employee payment is made in the current quarter. 

Line 5b- Taxable Social Security Tips:- 

In Column 1 of QuickBooks, you must add wage-based tips for Social Security. On the other hand, in Column 2, you have to add the calculated amount.

Line 5c- Taxable Medicare Wages & Tips:- 

In Column 1, you must include the wage base amount for Medicare; in Column 2, add the calculated amount. 

Line 5d-  Taxable Wages & Tips Subject to Additional Medicare Tax Withholding:- 

The QuickBooks includes the Medicare Employee Addle Tax wage base in the column 1 section. On the other side, Column 2 it shows the calculated amount, but it won’t tally the amount of tax withheld as calculated by QuickBooks. 

Line 5e- Total Social Security & Medicare taxes 

Herein, you will get the total amount of lines 5a, 5b, 5c, and 5d. 

Line 5f- Section 3121(q) Notice and Demand – Tax due on unreported tips

QuickBooks application won’t supply this number to the users. 

Line 6- Total Taxes Before Adjustments 

You can calculate this amount by adding the amount in lines 3, 5e, and 5f.

Line 7- Current Quarter’s Adjustment For Fractions of Cents

In this section, QuickBooks computes the fraction of cents and the difference between the net taxes amount and the quarter’s liability amount. 

Line 8- Current Quarter’s Adjustment For Sick Pay 

This amount isn’t available in QuickBooks.

Line 9- Current Quarter’s Adjustment For Tips and Group-Term Life Insurance 

This column in QuickBooks also doesn’t provide the number. 

Line 10- Total Taxes After Adjustments:- 

The total amount is computed by summing up lines 6, 7, 8 and 9. 

Line 11a- Qualified small business payroll tax credit for increasing research activities:- 

QuickBooks won’t provide this number because the new reporting process for this credit mainly needs the business financial data. 

Line 11b- Nonrefundable portion of credit for qualified sick and family leave wages for leave taken before Apr 1, 2021. 

Herein, “Nonrefundable” implies that the employer’s share of the applicable taxes is minimized on Form 941 before any refunds are computed. Moreover, the non-refundable amount you insert in this column will be less than or equal to the employer’s share of the Social Security tax. 

Line 11c- Reserved For Future Use:- 

This line is mainly generated for future use. 

B. Lines seen on Page 2

In this section, you will get all the details that you have to mention on Page 2. 

Line 11d- Nonrefundable portion of the credit for qualified sick and family leave wage taken after Mar 31, 2021

In this section, the term “non-refundable” denotes the employer’s share of Medicare tax, which is reduced on form 941 before computing any refunds. Also, if any credit is available, more than the employer’s share of Medicare tax will be refundable and recorded on line 13e. 

Line 11g- Total Refundable Credits. Add Lines 11a, 11b, and 11d.

In this section, the non-refundable term denotes that the employer’s share of the applicable taxes has been minimized on Form 941 before calculating the refunds. Moreover, if there are any credits over the employer’s share of applicable taxes, they will be refunded. Thereon, that particular amount will appear on the lines with the title “refundable.”

Line 12- Total Taxes after adjustments and credits 

The QuickBooks computes this amount by subtracting line g from line 10. 

Line 13a- Total deposits for this quarter

In this column, QuickBooks will compute all the deposits of Federal Withholding, Medicare Employee, Social Security Employee, Medicare Company, and Social Security Company, along with a paid-through date within the quarter. 

Line 13c- Refundable portion of credit for qualified sick and family leave wages for leave taken before Apr 1, 2021.

This section shows the amounts you get after the employer’s share of social security tax for the quarter, which is minimized to zero by any non-refundable credits. 

Line 13e- Refundable portion of the credit for qualified sick and family leave wages for leave taken after Mar 31, 2021, and before Oct 1, 2021. 

Herein, the amount mentioned in this section represents the amount you get after deducting the employer’s share of Medicare tax for this quarter and minimized to zero by non-refundable credits. 

Line 13g- Total Deposits and Refundable Credits

This amount is basically computed by adding lines 13a, 13bc, and 13 e. 

Line 14 – Balance Due 

This amount is computed by QuickBooks by subtracting line 13g from line 12. However, if you notice that line 12 is more than 13 g, your balance will be due and displayed on line 14. 

Line 15- Overpayment

Herein, QuickBooks deducts the amount in line 12 from line 13g. However, if the amount in line 13 g exceeds line 12, it will denote overpayment. Thus, the amount of the overpayment is seen in line 15. 

Line 16- Tax Liability for the quarter

In this section, QuickBooks will sum up the total taxes accrued daily on paychecks for Federal Withholding, Medicare Employees, Social Security Employees, Medicare Companies, and Social Security Companies. 

Note:- Line 11e, 11f, 13b, 13d, 13f, 13h, and 13i is reserved for future use by QuickBooks. 

Read here- How to View Employee W2 In QuickBooks Online?

C: Lines On Page 3

Go through all the pointers listed below to understand the amount you have to include in lines on Page 3. 

Line 19- Qualified health plan expenses are allocable to qualified sick leave wages taken before Apr 1, 2021.

Herein, the users have to compute the amount received after qualifying for the sick leave wages taken before Apr 1, 2021. 

Line 20- Qualified health plan expenses are allocable to qualified family leave wages taken before Apr 1, 2021

It includes the employee’s amount after qualifying for the family leave wages taken before Apr 1, 2021. 

Line 23- Qualified sick leave wages for leave taken after Mar 31, 2021, and before Oct 1, 2021.

This section computed the amount approved for sick leave wages taken after Mar 31, 2021, and before Oct 1, 2021.

Line 24- Qualified health plan expenses are allocable to qualified sick leave wages reported on line 23.

The amount that is cleared for sick leave is seen on line 23. 

Line 25- Amounts under certain collectively bargained agreements allocable to qualified sick leave wages reported on line 23.

This line mainly includes the amount collected by bargained agreements allocable to qualified sick leave wages reported on line 23.

Line 26- Qualified family leave wages for leave taken after Mar 31, 2021

In this column, add the amount you receive for the leave taken after Mar 31, 2021.

Line 27- Qualified health plan expenses allocable to qualified family leave wages are reported on line 26.

It includes the amount approved by family leave wages recorded on line 26. 

Line 28- Amounts under certain collectively bargained agreements allocable to qualified sick leave wages reported on line 23.

The QuickBooks won’t contain any details for this column. 

Note- 

1. On page 3, lines 21 and 22 is used for further use. 

2. The QuickBooks don’t mark line 17 and Line 18 checkboxes. 

Recommended to read- How To Reprint W2 Forms In QuickBooks Desktop & Online?

Simple Procedure to E-File Form 941 QuickBooks

The QuickBooks application lets users file and pay their federal taxes electronically. Go through the instructions below to e-file form 941 QuickBooks and file the taxes smoothly. 

Stage 1:- Setting Up For E-Filing 941 Form 

Before e-filing the QuickBooks Payroll Form 941, you must set them up by applying the instructions below is necessary. 

1. First of all, choose the Employees tab and opt for the Payroll Center from the list of options available.
2. After that, hit the Payroll tab from the top and pick the File Forms option. 
3. In the next step, tap the Change Filing Method from the bottom below the Other Activities section. 
4. Thereon, pick the Federal Form 941 from the list of options available and then hit the Edit button. 
5. Finally, choose the E-File option and hit the Finish button to end the process. 

Stage 2: E-Filing Of The 941 Form 

Herein, we have described the procedure to e-file the 941 tax form QuickBooks. 

1. Initiate the process by choosing the Employee menu. 
2. After this, tap the Payroll Tax Forms & W-2s and click the Process Payroll Forms option. 
3. Now, hit the Payroll tab and opt for the File Forms to proceed further.
4. Thereon, navigate to the 941 Form from the list of options available and then select the Create Form option. 
5. You must choose the filing period and hit the OK button. 
6. In the next step, you must go through the entire form and then fix if there are any issues. 
7. Once done, hit the Submit Form button and then the E-File option. 
8. Furthermore, go through the instructions given on the screen to e-file form 941 successfully. 

Recommended to read- Print Form 1099 and 1096 in QuickBooks Desktop & Online

How to Get Form 941 in QuickBooks Online Using These Simple Steps?

Go through the procedure given below to get the QuickBooks Online form 941. 

1. Initially, navigate to the Reports menu and look for the Tax and Wage Summary Report. 
2. After this, choose the Quarter beside the Date Range column and then hit the Apply button. 
3. Thereon, you must search for the totals beneath the Federal Taxes (941/944) (Federal Withholding, Medicare Employee, Medicare Company, Social Security Employee Taxes, and Social Security Company). 

Learn here- How To Fix PDF And Print Problems In QuickBooks Desktop?

How to print form 941 from QuickBooks Online With These Simple Steps?

Herein, we have described the step-by-step instructions to print form 941 from QuickBooks Online. 

• Initially, move to the Taxes option from the left navigation menu and opt for the Payroll Tax option.

• Afterwards, below the Forms section, pick Quarterly Forms or View and Print Archived Forms tab to see the forms archived from the previous periods.
• Thereon, you must hit the highlighted 941 Links option. 
• Next, tap the Preview option, and then you can download Form 941 in PDF format or print it.

To Summarize The Above!!

We hope that you now understand everything about QuickBooks Form 941. However, if you want to get any additional information about the form, then have a one-to-one consultation with our professionals at +1-833-460-2030 to get immediate help. They will provide the best assistance to figure out the issue instantly. 

Payroll processing is one of the most important business activities that requires a lot of time and effort to run smoothly. However, while processing the payroll, the employers incur expenses like taxes, benefits, and wages paid in advance. Until the company pays this expenditure, it is called payroll liabilities. Therefore, to manage the payment properly, users needs to pay payroll liabilities in QuickBooks and run the business operation smoothly. 

Encountering issues while paying payroll liabilities in QuickBooks without any expert’s supervision? Contact us at +1-833-460-2030 and have a conversation with our highly-certified professionals and let them handle it on their own

What Do You Understand By Payroll Liabilities in QuickBooks?

In general, payroll liability is the amount that is spent by the employer while hiring the worker to accomplish their task. However, businesses must pay their payroll liabilities on time. Otherwise, it might need fixing while reconciling the accounts. Therefore, the users can also track the payroll liabilities in QuickBooks and pay them to simplify payroll processing. 

Read more- QuickBooks Payroll Update Not Working? Learn How to Fix It

Pay Payroll Liabilities in QuickBooks Online Using These Simple Steps 

Do you need help finding the exact procedure to pay payroll liabilities in QuickBooks Online? Fret Not!! You only need to use the steps below to get the desired outcome. 

1. To start the process, the users first have to logged in to their QuickBooks Online account. 
2. Once you enter the QBO account, navigate to the Payroll Tax Centre beneath the Taxes section. 
3. Now, in the Taxes section, you will get two tabs, one for the Sales Tax and another for the Payroll Tax. You have to hit the Payroll Tax tab to proceed further. 
4. Thereon, choose the Pay Taxes or View All link on the screen. 
5. You must look for the taxes you wish to pay and tap on the Record Payment option. 
6. Once you pay all the taxes, you will notice that the balance amount will gradually decrease. 

However, you can check the Payroll Tax Payments report to see all the payroll taxes. You must move to the Reports page and look for the Payroll Tax Payment. 

Read here- QuickBooks Payroll Error PS038: How to Resolve and Prevent

Easy Process to Adjust Payroll Liabilities in QuickBooks Desktop Payroll

Go through the following process to adjust payroll liabilities in QuickBooks Desktop Payroll. 

Stage 1: Look For the Payroll Discrepancies

1. The users first have to conduct the payroll check-up using the steps below.
   • To start the process, try to schedule the backup of the company file.
   • After this, browse to Employees, click My Payroll Services > Run Payroll Checkup.

1. Thereon, go for the Data Review option, and if you spot any errors, fix them. 
2. From the Review your payroll data screen, hit the No button to enable payroll Checkup to establish the wage base discrepancy adjustments.
3. At last, tap the Continue button followed by Finish. 

2. On the other side, if you wish to run the payroll checkup for the last year, make the 

Stage 2: Do the Necessary Adjustment in Liabilities 

1. In the first place, move to the QuickBooks Employees menu and opt for the Payroll Tax and Liabilities option. 
2. After this, choose the Adjust Payroll Liabilities option and then proceed further.
3. Thereon, you must pick the last paycheck date of the affected month and quarter from the Date and Effective Date column. 
4. You must opt for the Employee Adjustment to rectify the employee’s YTD information. Later on, pick the employee’s name.
5. Below the Item Name section, you must go with the payroll item you wish to adjust. 
6. Subsequently, you must mention the adjustment amount in the required text field.
   • For instance, if your item is under-withheld, you must include the positive amount to increase.
   • When the item is below-withheld, mention a negative amount to decrease. 
7. The users must include the amount in the Income Subject to Tax column for the wage base adjustment. 
8. Afterwards, mention the note regarding the adjustment for the reference beneath the Memo section.
9. Following this, pick the Accounts Affected option followed by OK.
   • Go with the “Do not affect accounts” to leave the balances unchanged for the liability and expense account. You will see that the adjustment will only edit the year-to-date amounts on your payroll reports. 
   • The users must pick the “Affect liability and expense accounts” to show the transaction in the liability and expense accounts. 
10. In the next step, hit the OK button to shut down the Affects Accounts window. 
11. Finally, choose the Next Adjustment if you have any extra employees for which you must include the adjustment. Alternatively, go with the OK option to save the mandatory changes made. 

Stage 3. Verify Whether the Liabilities are Updated 

Follow the steps below to verify whether the payroll liabilities are updated in the QuickBooks Desktop payroll. 

1. The users must run the payroll summary report again to confirm everything is working perfectly. For this, you must use the steps instructed below. 

Prepare Payroll Summary Report

This summary report has been created so that you can get all the details regarding the total payroll wages, taxes, deductions, and contributions. 

In QuickBooks Online Payroll Edition

• Firstly, move to the Reports section and opt for the Standard option.
• Now, reach for the payroll section and choose the highlighted payroll summary. Apart from this, you must include the report’s name in the search column. 
• After this, mention the Date Range from the options available and hit the Apply option.
• However, if you wish to add or hide a specific detail in this report, pick Customize and then hit the Run Report option. 

In the QuickBooks Desktop 

• Users must move to the Reports column and opt for the Employees and Payroll option. 
• Soon after this, go with the Payroll Summary option and properly change the date range. 
• After this, choose the Total Only option from the Show Columns drop-down menu. 
  
  

2. Also, the users must run the payroll liabilities balances report to verify whether the pending amounts you have paid are correct. 

QuickBooks Online Payroll

• First of all, proceed to the Reports option and then opt for the Standard option. 
• You have to scroll down to the bottom of the Payroll section. Otherwise, you can find the Report by Name using the search column.
• After this, locate and pick the reports you wish to view.
• Thereon, you must apply the filter to your report according to the Date range and hit the Apply button. 

QuickBooks Desktop Payroll

• Start the process by moving to the Reports option and Employees & Payroll options.
• After that, you must pick the report you wish to view and proceed further.
• The users may also have the option to Customize the Report if applicable. 

Learn How To Reconcile Payroll Liabilities in QuickBooks Payroll. 

Go through the following procedure to reconcile payroll liabilities in QuickBooks Payroll. 

• To begin the process, choose the Taxes option from the QuickBooks Online navigation bar.
• After this, go with the Payroll Taxes option, and below the Pay Taxes column, pick Enter Prior Tax History. 

• Thereon, the users must browse to the Current year and liability period. 

• In the next step, navigate to the Current year and liability period. 
• Following this, tap the Add Payment and then Tax Type option to reconcile payroll tax returns. 
• Now, you must include the Liability Period and Period Date, the Check Number, and Notes.
• Subsequently, you have to construct a credit by establishing a Negative amount. 
• End the entire process by hitting the OK tab. 

Related article- How to Reconcile in QuickBooks Online – Step-By-Step Tutorial

How to Delete or Remove a Scheduled Payroll Liability in QuickBooks Desktop Payroll?

The users must know they won’t be able to remove the tax liabilities once they have been set up in QuickBooks Desktop. But you can remove other liabilities like 401 (k) contributions, health insurance, and dental insurance. Furthermore, read the procedure elaborated below to remove the scheduled payroll liability in QuickBooks Desktop Payroll. 

1. In the earlier phase, go to the Employees menu and opt for Payroll Center.
2. Afterwards, hit the Pay Liabilities tab and then the Change Payment Method. 
3. Thereon, choose the Benefit and Other Payments from the QuickBooks Payroll Setup window. 
4. Now, you must hit the Schedule Payments and double-tap on the payroll item to edit. 
5. Beneath the column of Payment Frequency, pick the “I don’t need a regular payment schedule for this item” option. 
6. Finally, tap on the finish button and click the Finish button again. 

How do you Delete Payroll Liability Adjustment in QuickBooks using simple steps?

To delete the payroll liability adjustment in QuickBooks Desktop, you must follow the steps below.

• Firstly, navigate to the Employees menu and then opt for the Payroll Center.
• Thereon, choose the Liability Adjustments from the Transactions tab. 
• In the next step, tap to view the adjustment and then hit the Delete option. 

Once you are done with the process, verify that the SUI has not been selected from the payroll info. Thereon, to wind up the process, go through the procedure below. 

• In the initial stage, you must apply the first two steps listed above. 
• Thereon, choose the anime of the employee by clicking on the Employee tab.
• Afterwards, select the Payroll Info tab and then the Taxes option. 
• Below the State section, verify that you have unmarked the SUI option. 
• Once the process ends, hit the OK button to save the changes. 

Learn More About How to enter Payroll Liabilities in QuickBooks

To gather more details on entering payroll liabilities in QuickBooks, follow the steps below. 

• In the initial stage, you must move to the Employees tab.
• After this, go with the Payroll Taxes and Liabilities tab and then hit the Pay Scheduled Liabilities option. 
• Once you have set the payment frequency, QuickBooks will eventually begin tracing your tax liability. 
• Thereon, you will also get the Liability window to present you the date you send the payment. 

What should you do when QuickBooks Payroll Liabilities are not showing? 

Many users often experience QuickBooks Payroll Liabilities not showing issues due to damage or corrupt company files. Therefore, you must apply the resolution methods illustrated below to overcome the issue. 

Fixation Way 1: Get the Latest Payroll Tax Table Updates

Users should carefully follow the following steps to install the latest QuickBooks payroll tax table updates on their devices. 

1. In the initial phase, open the QuickBooks File menu and choose the “Update QuickBooks” option.
2. As a result, it will take you to the Update QuickBooks Desktop window. 
3. Thereon, go with the Update Now tab and verify that you have selected the “Tax Table” checkbox from the list of services. 
4. Following this, navigate to the Get Updates option and then move further.
5. After this, when you are asked to install the most recent version of the QuickBooks tax table update, hit the Yes button for the confirmation. 

Fixation Way 2: Ensure that the Payroll Liabilities Are is Updated in the Payroll reports

Here, we have discussed the steps to check whether the payroll liabilities are updated properly. 

1. Begin the process by moving to the Reports menu and opting for the Employees and Payroll. 
2. Thereon, choose the highlighted “Payroll Summary” option from the available options. 
3. Now, you must adjust the date range you wish to review the reports. 
4. Afterwards, move to the “Show Columns” drop-down with the “Total Only” option. 
5. Moreover, you also have to run the payroll liability balance reports to verify whether the amounts are paid. 

Wrapping It Up!!

Through this post’s help, we hope you have gained enough information regarding the payroll liabilities in QuickBooks. However, if you find any issues while paying the liabilities, you can consult with our professionals at +1-833-460-2030 to get immediate help. They will guide you in the best possible manner as soon as possible.